Exhibitor Information

2019 NAfME/PMEA Eastern Division Conference, April 3-6 (Exhibitor Dates)
David L. Lawrence Convention Center, Pittsburgh, PA

Online Exhibitor Registration is now available.  There are instructions to help you through each prompt.  You will also be able to select your own booth space(s).  If you are having difficulty with registration or have questions, please contact Kayla Stiely at kstiely@pmea.net

Each 10’ x 10’ booth package to include:
8’ Back Drape
3’ Side Drape
6’ x 30” Skirted Table with 100% biodegradable/compostable table covering
2 Folding Chairs
Wastebasket with 100% biodegradable/compostable bag liner
7” x 44” Booth ID Sign 

 

Hotel Information

  • Hotel Room Rates and Reservations
    • Westin (headquarters) – $189/night **Wednesday night’s room block at the Westin has been filled.**
    • DoubleTree – $179/night – Call 1-800-222-TREE and mention 2019 Eastern Division Conference
    • Omni William Penn – $175/night

***Rooms will have a 14% tax rate

 

Other information regarding the 2019 NAfME/PMEA Eastern Division Conference:

YOUR HOST
The Pennsylvania Music Educators Association is pleased to host the 2019 Eastern Division Conference. We expect over 2500 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2019 conference. More than 1400 current and retired teachers, college students, administrators and guests attended the 2018 PMEA Annual Conference in Lancaster.

DECORATOR INFORMATION
The Decorator being used for this conference is Stetson Convention Services, Inc.

VENDOR SET-UP
Vendor set-up in the Music Education Marketplace will run from 4 – 9 p.m. on Wednesday, April 3, and 7 – 11 a.m. on Thursday, April 4.  All booths must be set up by 11:00 a.m. on Thursday, April 4.  Tear down will begin immediately following the close of the hall at 3 p.m. on Saturday, April 6 and will go until 9 p.m. Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 4 p.m. on Wednesday.

EXHIBIT HOURS
Official exhibitor hours are:
-Thursday (4/4) – 1 – 6:30 p.m. (Exhibitor Grand Opening will take place from 5:30-6:30 p.m. while no other sessions are taking place)
-Friday (4/5) – 9 a.m. – 5 p.m.
-Saturday (4/6) – 9 a.m. – 3 p.m.

EXHIBIT RULES
The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see the Exhibitor Rules and Regulations.

EXHIBIT REGISTRATION
PMEA is pleased to offer complimentary registration to TWO representatives per booth. Additional representatives may receive badges for $35.00 each (Limit 2 per booth). All other representatives must register for the conference at the applicable rate. Names or changes of names for badges will be accepted until March 20, 2019.  After March 20, all changes will need to be processed on site.

CORPORATE SPONSOR MEMBERSHIP
Members of the music industry and institutions of higher education are invited to join PMEA as Sponsoring Members. You may purchase a 2019 PMEA Corporate Membership at the same time as an exhibit booth in order to receive the sponsor member discount. *Please note that 2018-2019 Corporate Sponsorship runs from July 1, 2018 through June 30, 2019.  Current NAfME Corporate Sponsors may also purchase booths at the Corporate Sponsor rate.

More information about Corporate Sponsorship can be found at http://www.pmea.net/corporate-sponsor-information/. Be sure to check our sponsorship packages and ways it can save you money on Exhibit Prices!

BOOTH PRICES
Non-member prices:
Single $820  Double $1220  Triple $1570  Quad $1870 

Corporate Sponsor Member prices: 
Single $725  Double $1125  Triple $1475  Quad $1775 

Five booths are also available at the non-member rate of $2120 and member rate of $2025.  Six booths are available at the non-member rate of $2320 and member rate of $2225. To receive the Corporate Sponsor Member price, dues for the 2018-2019 member year must be paid at the time of booth purchase.

ADVERTISING
Exhibitors may purchase advertising space for the Conference Program when purchasing their booth, or may add it later.  Full page (7.625” w x 9.875” h) and half page (7.625” w x 4.8333” h) ads are available.  The deadline to reserve advertising space is February 13, 2019.  Ads should be submitted to advertising@pmea.net by February 22, 2019.

PMEA SILENT AUCTION
We will once again be holding a silent auction in the Music Education Marketplace area to raise money for the PMEA Scholarship Fund and Margaret S. Bauer Grant Program. All donations are tax deductible as PMEA is a 501(c)3 organization. Further information will be available closer to the Conference. All donations are greatly appreciated!

PMEA ALL-STATE ORGANIZATION PATRON PROGRAM
The Patron Program was created a few years ago to help keep the All-State registration fees affordable. Parents, students and companies/organizations can make a tax-deductible donation to the PMEA All-State Program and in return their names will be included in the All-State program book.