Exhibitor Information

2018 PMEA Annual In-Service Conference, April 18-20 (Exhibitor Dates), Lancaster Convention Center

Past, Current and New Exhibitors will be able to access and purchase exhibitor space on our online registration system by clicking the link – Register Here!  There is also an option to pay by check. The floor plan is live and updated as booths are assigned. Booths will be available on a first-come, first-served basis once payment has been processed. **Please note that PMEA does not accept American Express**

Booths will be 10’ x 10′ with 8′ backdrapes and 33″ high side dividers. Each booth will be furnished with a 8’ skirted table, two chairs and a wastebasket. The hall will be carpeted.

 

Hotel Information

Hotel information will be released in the Fall.

 

Other Information

  • Decorator Information regarding shipping labels and additional items that can be ordered for your booth (i.e. electricity, extra tables, etc. *please note that the hall is carpeted).  More information is to be determined at this time.
  • Names for Vendor Badges should be requested via the Online Form. If you haven’t already completed it, please be sure to do so by Monday, March 26. Any changes should be submitted via a new form. The names on the most recent form submitted will be used. Any changes after April 6 can be made on-site.
  • Vendor set-up in the Music Education Marketplace will run from 2 – 9 p.m. on Wednesday, April 18. Tear down will begin immediately following the close of the hall at 4 p.m. on Friday, April 20 and will go until 9 p.m. Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 2 p.m. on Wednesday. Official exhibitor hours are: Thursday (4/19) – 9:45 a.m. – 5 p.m. (Exhibitor Grand Opening will take place from 9:45 – 10:30 a.m.) and Friday (4/20) – 8 a.m. – 4 p.m.
  • PMEA Silent Auction – we will once again be holding a silent auction in the Music Education Marketplace area to raise money for the PMEA Scholarship Fund and Margaret S. Bauer Grant Program. All donations are tax deductible as PMEA is a 501(c)3 organization. Please complete this Short Form by Friday, April 6 if you would like to participate. All donations are greatly appreciated!
  •  PMEA All-State Organization Patron Program was created a few years ago to help keep the All-State registration fees affordable. Parents, students and companies/organizations can make a tax-deductible donation to the PMEA All-State Program and in return their names will be included in the All-State program book. 

We look forward to seeing you in April!

 


Other information regarding the 2018 PMEA Annual Conference:

YOUR HOST

The Pennsylvania Music Educators Association, the second largest state music educators association in the U.S., annually presents a state in-service conference. We expect over 2000 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2018 conference. More than 1450 current and retired teachers, college students, administrators and guests attended the 2017 PMEA Annual Conference in Lancaster.

DECORATOR INFORMATION

Decorator lists and pricings are to be determined at this time.

ADVERTISING AND UPGRADE OPTIONS

To view and purchase, log in to GoExpo, hover your cursor over Upgrades and click on “Upgrade Options.” You will see the various options to upgrade including additional exhibitor badges ($35 each, limit two per booth), digital upgrades through our Mobile App, and Print Advertising in our Annual Conference Program (half page b&w – $285; full page b&w – $395).  Print Advertising and App Sponsorship is purchased on a first come, first serve basis. Make sure to claim your upgrades before it’s too late!

More information about advertising through PMEA can be found at http://www.pmea.net/pmea-news-advertising-information/

Pennsylvania Music Educators Association Advertising Media Kit 2017-2018

EXHIBIT RULES

The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see information included when reserving your booth.

EXHIBIT REGISTRATION

PMEA is pleased to offer complimentary registration to TWO representatives per booth. Additional representatives may receive badges for $35.00 each (Limit 2 per booth). All other representatives must register for the conference at the applicable rate. Names or changes of names for badges will be accepted until April 6, 2018.  After April 6, all changes will be processed on site.

EXHIBIT HOURS

The hours will be Thursday – 9:45am – 5pm and Friday 8am – 4pm. Setup will be Wednesday from 2:00 PM until 9:00 PM; Exhibitors will also be able to get into the hall beginning at 7 a.m. on Thursday. All booths must be set-up by 8:45 a.m.; Tear Down will begin immediately following the close of the hall at 4 p.m.

CORPORATE SPONSOR MEMBERSHIP

Members of the music industry and institutions of higher education are invited to join PMEA as Sponsoring Members. You must purchase a 2018 PMEA Corporate Membership at the same time as an exhibit booth in order to receive the sponsor member discount. *Please note that 2017-2018 Corporate Sponsorship runs from July 1, 2017 through June 30, 2018. More information including membership benefits can be found when reserving a booth online.

More information about Corporate Sponsorship can be found at http://www.pmea.net/corporate-sponsor-information/. Be sure to check our sponsorship packages and ways it can save you money on Exhibit Prices!

BOOTH PRICES
Non-member prices:
Single $720  Double $1120  Triple $1470  Quad $1770 

Corporate Sponsor Member prices: 
Single $625  Double $1025  Triple $1375  Quad $1675 

Five booths are also available at the non-member rate of $2020 and member rate of $1925.  Six booths are available at the non-member rate of $2220 and member rate of $2125. To receive the Corporate Sponsor Member price, dues for the 2017-2018 member year must be paid at the time of booth purchase.