Exhibitor Information

2023 PMEA Annual In-Service Conference, April 19-21 (Exhibitor Dates)
Kalahari Resort, Poconos

2023 Exhibitor Welcome Packet

The Exhibit Hall is always a feature of the conference that our attendees enjoy and it is a great chance to highlight your company/organization to educators from across the state.  If at any time you have questions, please contact PMEA Director of Member Engagement, Kayla Stiely, at kstiely@pmea.net

This page will be updated and e-mail blasts will be sent out to exhibitors periodically, as information becomes available (hotel information, decorator information, etc.).


Hotel Information

Reservations can be made online via PMEA’s hotel booking site. *If reserving a room with a credit card that you will not have with you when checking-in at the hotel (i.e. a school credit card), you will need to complete Kalahari’s Credit Card Authorization Form. This form must be submitted at least 2 weeks prior to your arrival at the hotel.

The PMEA Room Rate for a Standard Queen is $155 (plus taxes and fees).

*Please note that, in order to provide a smoother and safer transaction for guests and associates, the Kalahari Resort is now 100% cashless. The property accepts credit and mobile payments (Apple/Google Pay) as well as room charges through your RFID wristband. Should you arrive on property with only cash, there are kiosks to exchange your dollars for a Mastercard that can be used anywhere Mastercard is accepted. 

Other lodging options in the area include:

  • The Carriage House (390 Manor Dr., Pocono Manor; 570-839-6761)
  • Comfort Inn & Suites (2189 PA-940, Mt. Pocono; 570-972-2130)
  • Days Inn by Wyndham Tannersville (126 Hill Motor Lodge Rd; 570-664-0919)
  • Mt. Airy Resort (312 Woodland Rd., Mt. Pocono, PA 18344; 877-682-4791)
  • Best Western Plus Poconos (2647 PA-715, Tannersville, PA 18372)


Each 8’ x 10’ booth package to include:

Back Drape
Side Drape
Skirted Table with 100% biodegradable/compostable table covering
2 Folding Chairs
Wastebasket with 100% biodegradable/compostable bag liner
Booth ID Sign 


Other information regarding the 2023 PMEA Annual In-Service Conference:

The Pennsylvania Music Educators Association is pleased to host the 2023 PMEA Annual In-Service Conference. We expect over 1300 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2023 conference. 

The Decorator being used for this conference is Stetson Convention Services, Inc.  View the Exhibitor Manual.

Vendor set-up in the Music Education Marketplace will run from 2 p.m. – 9 p.m. on Wednesday, April 19.  All booths must be set up by 7:00 a.m. on Thursday, April 20.  Tear down will begin immediately following the close of the hall Friday, April 21, and will go until 9 p.m. Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 2 p.m. on Wednesday.

Tentative exhibitor hours are: 

  • Wednesday (4/19) – set up 3 p.m. – 9 p.m.
  • Thursday (4/20) – additional set up time from 7-10 a.m.; hall open 10:30 a.m. – 6 p.m.
  • Friday (4/21) – hall open 8 a.m. – 4 p.m., tear down until 9 p.m.

The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see the Exhibitor Rules and Regulations.

PMEA will be holding a raffle outside of the Exhibit Hall.  If you wish to donate any items, please fill out the PMEA Raffle Form.