Exhibitor Information

2025 PMEA Annual In-Service Conference, April 9-11 (Exhibitor Dates)
Kalahari Resort and Convention Center, Poconos

The Exhibit Hall is always a feature of the conference that our attendees enjoy and it is a great chance to highlight your company/organization to educators from across the state.  If at any time you have questions, please contact PMEA Director of Member Engagement, Kayla Stiely, at kstiely@pmea.net

This page will be updated and e-mail blasts will be sent out to exhibitors periodically, as information becomes available (hotel information, decorator information, etc.).


Booth Rates

Corporate Sponsors receive booth discounts depending on their sponsorship level.  Corporate/Bronze Sponsors receive a $95 discount off the booth package total, and Silver/Gold Sponsors receive a $145 discount off the booth package total – sponsorship can be purchased during registration.

Single Booth: $845
Double Booth: $1245
Triple Booth: $1595
Quad Booth: $1895
Five Booths: $2145
Six Booths: $2345


Each 10’ x 10’ booth package to include:

Back Drape
Side Drape
Skirted Table with 100% biodegradable/compostable table covering
2 Folding Chairs
Wastebasket with 100% biodegradable/compostable bag liner
Booth ID Sign 


Other information regarding the 2025 PMEA Annual In-Service Conference:

YOUR HOST
The Pennsylvania Music Educators Association is pleased to host the 2025 PMEA Annual In-Service Conference. We expect over 1000 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2025 conference. 

CONFERENCE PROGRAM INFORMATION
Ads can be purchased for the conference program with your registration.  The deadline to purchase ads is February 12, 2025.

DECORATOR INFORMATION
The Decorator being used for this conference is General Exposition Services.

VENDOR SET-UP
Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 2 p.m. on Wednesday.  Vendor set-up in the Music Education Marketplace will run from 2 p.m. – 9 p.m. on Wednesday, April 9.  All booths must be set up by 9:00 a.m. on Thursday, April 10.  Tear down will begin immediately following the close of the hall Friday, April 11, and will go until 9 p.m. 

EXHIBIT HOURS
Tentative exhibitor hours are: 

  • Wednesday (4/9) – set up 2 p.m. – 9 p.m.
  • Thursday (4/10) – hall open 10:00 a.m. – 5 p.m.
  • Friday (4/11) – hall open 8 a.m. – 4 p.m., tear down until 9 p.m.

EXHIBIT RULES
The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see the Exhibitor Rules and Regulations 2025.