Exhibitor Information

2023 PMEA Annual In-Service Conference, April 19-21 (Exhibitor Dates)
Kalahari Resort, Poconos

Online Registration is now available.

The Exhibit Hall is always a feature of the conference that our attendees enjoy and it is a great chance to highlight your company/organization to educators from across the state.  If at any time you have questions, please contact PMEA Director of Member Engagement, Kayla Stiely, at kstiely@pmea.net

This page will be updated and e-mail blasts will be sent out to exhibitors periodically, as information becomes available (hotel information, decorator information, etc.).


Booth Pricing

Non-member prices:
Single $820  Double $1220 Triple $1570  Quad $1870

Corporate/Bronze Sponsor Member prices (discounted by $95): 
Single $725  Double $1125  Triple $1475  Quad $1775

Silver/Gold Sponsor Member prices (discounted by $145): 
Single $675  Double $1075  Triple $1425  Quad $1725

Five booths are also available at the non-member rate of $2120 and member rates of $2025/$1975. Six booths are available at the non-member rate of $2320 and member rates of $2225/$2175. Sponsorship may be purchased during Exhibitor Registration.

Each 8’ x 10’ booth package to include:

Back Drape
Side Drape
Skirted Table with 100% biodegradable/compostable table covering
2 Folding Chairs
Wastebasket with 100% biodegradable/compostable bag liner
Booth ID Sign 


Other information regarding the 2023 PMEA Annual In-Service Conference:

The Pennsylvania Music Educators Association is pleased to host the 2022 PMEA Annual In-Service Conference. We expect over 1300 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2022 conference. 

The Decorator being used for this conference is Stetson Convention Services, Inc.  

Vendor set-up in the Music Education Marketplace will run from 2 p.m. – 9 p.m. on Wednesday, April 19.  All booths must be set up by 7:00 a.m. on Thursday, April 20.  Tear down will begin immediately following the close of the hall Friday, April 21, and will go until 9 p.m. Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 2 p.m. on Wednesday.

Tentative exhibitor hours are: 

  • Wednesday (4/19) – set up 2 p.m. – 9 p.m.
  • Thursday (4/20) – hall open 10 a.m. – 6 p.m.
  • Friday (4/21) – hall open 8 a.m. – 4 p.m., tear down until 9 p.m.

The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see the Exhibitor Rules and Regulations.