Thank you to all who participated in the 2025 PMEA Annual In-Service Conference! The 2026 PMEA Annual In-Service Conference will be held April 22-24 (Exhibitor Dates) at the Kalahari Convention Center in the Poconos. Exhibitor Information will be updated and sent out over the summer!
The Exhibit Hall is always a feature of the conference that our attendees enjoy and it is a great chance to highlight your company/organization to educators from across the state. If at any time you have questions, please contact PMEA Director of Member Engagement, Kayla Stiely, at kstiely@pmea.net
This page will be updated and e-mail blasts will be sent out to exhibitors periodically, as information becomes available (hotel information, decorator information, etc.).
Booth Rates
Corporate Sponsors receive booth discounts depending on their sponsorship level. Corporate/Bronze Sponsors receive a $95 discount off the booth package total, and Silver/Gold Sponsors receive a $145 discount off the booth package total – sponsorship can be purchased during registration.
Single Booth: $845
Double Booth: $1245
Triple Booth: $1595
Quad Booth: $1895
Five Booths: $2145
Six Booths: $2345
Each 10’ x 10’ booth package to include:
Back Drape
Side Drape
Skirted 6′ Table
2 Folding Chairs
Wastebasket
Booth ID Sign
Hotel Information
Our hotel block at Kalahari is full. Other hotels in the area include:
- The Carriage House (390 Manor Dr., Pocono Manor; 570-839-6761)
- Comfort Inn & Suites (2189 PA-940, Mt. Pocono; 570-972-2130)
- Days Inn by Wyndham Tannersville (126 Hill Motor Lodge Rd; 570-664-0919)
- The Swiftwater (2060 PA-611, Swiftwater, PA 18370, 570-895-0000
- Great Wolf Lodge (1 Great Wolf Dr., Scotrun, PA 18355, 800-768-9653)
- Mt. Airy Resort (312 Woodland R., Mt. Pocono, PA 18344, 877-682-4791)
- Best Western Plus Poconos (2647 PA-715, Tannersville, PA 18372, 570-629-4100)
- Baymont by Wyndham Bartonsville Poconos (116 Turtle Walk Ln, Bartonsville, PA 18321, 570-476-1500)
- Hampton Inn & Suites Stroudsburg Poconos (700 Commerce Blvd, Stroudsburg, PA 18360, 570-369-1400)
PMEA Raffle
PMEA will be holding a raffle just outside of the Music Education Marketplace to raise money for the PMEA Scholarship Fund. All donations are tax deductible as PMEA is a 501(c)3 organization. If you would like to donate an item for the raffle and did not contact the PMEA Office ahead of time, please come to the registration desk by 9 a.m. on Thursday. Thank you to everyone who contributes a donation!
Other information regarding the 2025 PMEA Annual In-Service Conference:
YOUR HOST
The Pennsylvania Music Educators Association is pleased to host the 2025 PMEA Annual In-Service Conference. We expect over 1000 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2025 conference.
DECORATOR INFORMATION
The Decorator being used for this conference is General Exposition Services.
VENDOR SET-UP
Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 2 p.m. on Wednesday. Vendor set-up in the Music Education Marketplace will run from 2 p.m. – 9 p.m. on Wednesday, April 9. All booths must be set up by 9:00 a.m. on Thursday, April 10. Tear down will begin immediately following the close of the hall Friday, April 11, and will go until 9 p.m.
EXHIBIT HOURS
- Wednesday (4/9) – set up 2 p.m. – 9 p.m.
- Thursday (4/10) – additional set up from 7 – 10 a.m.; hall open 10:30 a.m. – 5 p.m.
- Friday (4/11) – hall open 8 a.m. – 3:30 p.m., tear down until 9 p.m.
- All-State Students will get time in the hall from 8:00 – 9:15 a.m. on Friday.
EXHIBIT RULES
The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see the Exhibitor Rules and Regulations 2025.