Exhibitor Information

2018 PMEA Annual In-Service Conference, April 18-20 (Exhibitor Dates), Lancaster Convention Center

Booths will be 10’ x 10′ with 8′ backdrapes and 33″ high side dividers. Each booth will be furnished with a 8’ skirted table, two chairs and a wastebasket. The hall will be carpeted.

 Unloading/Parking Information

Loading/Unloading procedures have been provided by the Lancaster Convention Center.  A parking map is also included.

There are several parking options available within walking distance of the Lancaster County Convention Center.  These include the Penn Square Garage, Central Garage, E. King Street Garage, Mifflin Street Lot, and Prince Street Garage.

Hotel Information

PMEA is utilizing several hotels for the 2018 PMEA Annual In-service Conference, April 18-21 in Lancaster. The headquarters hotel will be the Lancaster Marriott, which is directly connected to the convention center. 

Reservation information is as follows:

Lancaster Marriott –  $175 a night single/double, the rate includes parking in the attached garage

Hotel Lancaster (26. E. Chestnut St., Lancaster, PA 17602) – $129 single/double; $139 triple; $149 quad; includes continental breakfast (does not include parking; $10 per night in adjacent Duke St. Parking garage only) – call 717-394-0900 and reference Music Educators Association 2018 Conference

DoubleTree Resort by Hilton (2400 Willow St Pike, Lancaster, PA 17602) – $159 all types of rooms; includes coupon/ticket for buffet breakfast in the hotel restaurant to each attendee per day (free parking)

Lancaster Arts Hotel (300 Harrisburg Ave, Lancaster, PA 17603) – $159 all types of rooms; includes continental breakfast and parking

Cork Factory Hotel (480 New Holland Ave., Lancaster, PA 17602) – $129 single/double; includes continental breakfast – call 717-735-2075 and reference PA Music Educators Association 2018 Conference


Other information regarding the 2018 PMEA Annual Conference:

The Pennsylvania Music Educators Association, the second largest state music educators association in the U.S., annually presents a state in-service conference. We expect over 2000 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2018 conference. More than 1450 current and retired teachers, college students, administrators and guests attended the 2017 PMEA Annual Conference in Lancaster.


Information regarding shipping labels and additional items that can be ordered for your booth (i.e. electricity, extra tables, etc. *please note that the hall is carpeted) will be handled through General Exposition Services, Inc.  View the Exhibitor Instructions for more information.


Electrical Services should be ordered through the conference center using the Electrical Order Form.  **PMEA will be purchasing internet for use throughout the conference.  If your exhibit will require dedicated bandwidth, this may also be ordered through this form.


Names for vendor badges should be requested via the Online Badge Submission Form in GoExpo.  Once you log in, select Profile, Forms, and Edit Exhibitor Badge Request. If you haven’t already completed it, please be sure to do so by Monday, March 26. Any changes should be submitted via a new form. The names on the most recent form submitted will be used. Any changes after April 6 can be made on-site. 

If you wish to purchase additional badges (limit 2 per booth), log in to GoExpo, hover your cursor over Upgrades and click on “Upgrade Options.” You will see the various options to upgrade including additional exhibitor badges ($35 each, limit two per booth).


Vendor set-up in the Music Education Marketplace will run from 2 – 9 p.m. on Wednesday, April 18. Tear down will begin immediately following the close of the hall at 4 p.m. on Friday, April 20 and will go until 9 p.m. Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 2 p.m. on Wednesday. Official exhibitor hours are: Thursday (4/19) – 9:15 a.m. – 5 p.m. (Exhibitor Grand Opening will take place from 9:15 – 10:15 a.m.) and Friday (4/20) – 8 a.m. – 4 p.m.


The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see information included when reserving your booth.


PMEA is pleased to offer complimentary registration to TWO representatives per booth. Additional representatives may receive badges for $35.00 each (Limit 2 per booth). All other representatives must register for the conference at the applicable rate. Names or changes of names for badges will be accepted until April 6, 2018.  After April 6, all changes will be processed on site.


The hours will be Thursday – 9:15am – 5pm and Friday 8am – 4pm. Setup will be Wednesday from 2:00 PM until 9:00 PM; Exhibitors will also be able to get into the hall beginning at 7 a.m. on Thursday. All booths must be set-up by 8:45 a.m.; Tear Down will begin immediately following the close of the hall at 4 p.m.


Members of the music industry and institutions of higher education are invited to join PMEA as Sponsoring Members. You must purchase a 2018 PMEA Corporate Membership at the same time as an exhibit booth in order to receive the sponsor member discount. *Please note that 2017-2018 Corporate Sponsorship runs from July 1, 2017 through June 30, 2018. More information including membership benefits can be found when reserving a booth online.

More information about Corporate Sponsorship can be found at http://www.pmea.net/corporate-sponsor-information/. Be sure to check our sponsorship packages and ways it can save you money on Exhibit Prices!


Non-member prices:
Single $720  Double $1120  Triple $1470  Quad $1770 

Corporate Sponsor Member prices: 
Single $625  Double $1025  Triple $1375  Quad $1675 

Five booths are also available at the non-member rate of $2020 and member rate of $1925.  Six booths are available at the non-member rate of $2220 and member rate of $2125. To receive the Corporate Sponsor Member price, dues for the 2017-2018 member year must be paid at the time of booth purchase.


We will once again be holding a silent auction in the Music Education Marketplace area to raise money for the PMEA Scholarship Fund and Margaret S. Bauer Grant Program. All donations are tax deductible as PMEA is a 501(c)3 organization. Please complete this Short Form by Friday, April 6 if you would like to participate. All donations are greatly appreciated!


The Patron Program was created a few years ago to help keep the All-State registration fees affordable. Parents, students and companies/organizations can make a tax-deductible donation to the PMEA All-State Program and in return their names will be included in the All-State program book.