Exhibitor Information

2020 PMEA Annual In-Service Conference, April 22-24 (Exhibitor Dates)
Kalahari Resort, Poconos

For questions about registration and to set up your account, please contact Kayla Stiely at kstiely@pmea.net

Each 8’ x 10’ booth package to include:
Back Drape
Side Drape
Skirted Table with 100% biodegradable/compostable table covering
2 Folding Chairs
Wastebasket with 100% biodegradable/compostable bag liner
Booth ID Sign 

Hotel Information

The PMEA Room block at Kalahari has been filled.

Other hotels in the area:

Comfort Inn & Suites (2.9 miles)
3189 PA-940
Mt. Pocono, 18344

Best Western Plus (8 miles)
2647 PA-715
Tannersville, 18372

Days Inn (8.3 miles)
126 Hill Motor Lodge Rd.
Tannersville, 18372


Other information regarding the 2020 PMEA Annual In-Service Conference:

The Pennsylvania Music Educators Association is pleased to host the 2020 PMEA Annual In-Service Conference. We expect over 1300 attendees that include teachers from all levels, preschool through college/university, collegiate students majoring in music education and students and directors of performing groups invited to the 2020 conference. 


The Decorator being used for this conference is Stetson Convention Services, Inc.  View the Exhibitor Manual for information regarding loading/unloading, shipping, and additional items for your booth.  Wifi is provided by the Conference Center.


Vendor set-up in the Music Education Marketplace will run from 2 – 9 p.m. on Wednesday, April 22.  All booths must be set up by 8:00 a.m. on Thursday, April 23.  Tear down will begin immediately following the close of the hall Friday, April 24, and will go until 9 p.m. Marketplace Vendor registration will take place in the lobby area outside of the Marketplace beginning at 2 p.m. on Wednesday.


Tentative exhibitor hours are:
-Thursday (4/23) – 8 a.m. – 5 p.m. 
-Friday (4/24) – 9 a.m. – 4 p.m.


The rights and privileges of an exhibitor shall not be infringed by another exhibitor. Please see the Exhibitor Rules and Regulations.  


PMEA is pleased to offer complimentary registration to TWO representatives per booth. Additional representatives may receive badges for $35.00 each (Limit 2 per booth). All other representatives must register for the conference at the applicable rate. Badge names will be collected closer to the conference.


Two badges are included with each booth, 2 additional badges may be purchased per booth if needed.  PMEA Silver Corporate sponsors receive 1 additional complimentary badge, and PMEA Gold Sponsors receive 2 additional complimentary badges.  Exhibitor badges also give you full access to the conference.  Badge Names can be submitted here: https://pmea.wufoo.com/forms/exhibitor-badge-names-2020/


PMEA will hold its sixth annual silent auction outside of the Music Education Marketplace (Exhibit Hall) during show hours at the 2020 PMEA Annual Conference, April 23-24, 2019. All proceeds will go to support the PMEA Scholarship Fund and all donations are tax deductible as PMEA is a 501(c)3 organization.  Please complete the form below if you would like to contribute a donation.  https://pmea.wufoo.com/forms/2020-pmea-silent-auction-donation-form/


Every year the Pennsylvania Music Educators Association puts on one of the finest All-State festivals in the country. More than 660 of Pennsylvania’s finest high school musicians will be rehearsing and performing in the 2020 PMEA All-State Festival this year in the Poconos. It’s an outstanding program, however a costly endeavor. We are reluctant to keep raising the all-state registration fee with so many schools in financial trouble, however, you can help. Together with the parents and the directors, we are asking you for a small donation to help defray the costs. In return for your sponsorship we will list your company/organization’s name in our All-State Festival program book as a thank you for the donation. Donations are fully tax deductible as a charitable contribution as PMEA is a 501c3 organization.

Organization Patron Program Form 2020


An exhibitor manual with information about ordering extra booth items, shipping, electricity, loading/unloading, etc. will be sent out later this month.  Stetson is our decorator for the show.  Complimentary wi-fi is provided by the Convention Center.


Members of the music industry and institutions of higher education are invited to join PMEA as Sponsoring Members. You may purchase a 2020 PMEA Corporate Membership at the same time as an exhibit booth in order to receive the sponsor member discount. *Please note that 2019-2020 Corporate Sponsorship runs from July 1, 2019 through June 30, 20209. 

More information about Corporate Sponsorship can be found at http://www.pmea.net/corporate-sponsor-information/. Be sure to check our sponsorship packages and ways it can save you money on Exhibit Prices!


Non-member prices:
Single $750  Double $1150 Triple $1500  Quad $1800

Corporate/Bronze Sponsor Member prices (discounted by $95): 
Single $655  Double $1055  Triple $1405  Quad $1705

Silver/Gold Sponsor Member prices (discounted by $145): 
Single $605  Double $1005  Triple $1355  Quad $1655

Five booths are also available at the non-member rate of $2050 and member rates of $1955/$1905. Six booths are available at the non-member rate of $2250 and member rates of $2155/$2105. Sponsorship may be purchased during Exhibitor Registration.


Advertising space in the Conference Program is available to exhibitors and can be purchased with your booth reservation or added at a later time.  The deadline to reserve ad space is February 24, 2020.  The deadline for ads to be received is March 9, 2020.  The conference program is printed in black and white (except covers) and the cost for ad space is as follows:

  • Half Page black and white ad – $310 (7.625” w x 4.8333” h)
  • Full Page black and white ad – $420
    • Full Page: 7.625” w x 9.875” h
    • Full Page with Bleed: 8.75” w x 11.25” h (live area: 8.125” w x 10.25” h)
  • Inside Front Cover (color) – $720
  • Inside Back Cover (color) – $720
  • Outside Back Cover (color) – $900

Push Notifications within the conference app are also available for purchase for $100.  Silver and Gold sponsors may purchase a rotating banner ad within the app for $200.