Pennsylvania Music Educators Association
District 6 Constitution and Bylaws
April 1992 Revision
Article I
Name and Purpose
Section
1. NAME The name of the organization shall be the Pennsylvania Music Educators
Association, District 6
Section
2. PURPOSE the purpose of the organization shall be to promote better school
music.
Section
3 AFFILIATION This organization shall function as an affiliate of the
Pennsylvania Music Educators Association hereafter referred to as PMEA
Section
4 MEMBER COUNTIES. The organization shall consist of PMEA members in Bedford,
Blair, Cambria and Somerset Counties.
Article II
Membership
Membership
in District 6 will be consistent with the membership policies of the PMEA.
Article III
Government
The
Executive Board shall be the legal representative of District 6 and, as such,
shall have, hold, and administer all the property, funds and affairs of District
6 PMEA. Provision for the regulation of the internal affairs of District 6 PMEA
shall be provided for in the Bylaws.
Article IV
Elections
The
manner of the election or appointment of the members of the District 6 PMEA
Executive Board shall be provided for in the Bylaws.
Article V
Officers and Committees
Section
1. OFFICERS the officers of this district shall consist of a president, a first
vice president (who shall be the president elect), a second vice president (the
immediate vice president), a curriculum/instruction chairperson, the executive
secretary and executive treasurer.
Section
2, EXECUTIVE COMMITTEE the executive committee shall consist of the district
officers named in Section 1.
Section
3 COMMITTEES Standing and special committees of the district shall be appointed
by the president.
Article VI
Disposition of Assets in case of Dissolution
In
the event of dissolution or termination of PMEA or PMEA District 6, the
Executive Board shall, after payment of all the liabilities of PMEA, dispose of
all the assets of PMEA exclusively for the objectives of PMEA in such a manner
or to such organization or organizations existing exclusively for charitable,
education or scientific purpose as shall at the time qualify as an exempt
organization or organizations under section 501(c) of the Internal Revenue Code
of 1954 (or the corresponding provision of any future United States Internal
Revenue Law) as the Executive Board shall determine. Any such assets not so
disposed of shall be disposed of by the court of proper jurisdiction exclusively
for such purpose or to such organization or organizations as said court shall
determine, which are organized and operated exclusively for such purposes.
Article VII
Amendments
This
constitution may be amended by a two-thirds plurality of the members voting.
Balloting shall be conducted by mail. The Executive Committee shall be
responsible for the publication of the proposed amendments.
PMEA District 6
Bylaws
Bylaw 1
Dues and Fees
Section
1. Dues and fees shall be consistent with PMEA policy.
Section
2. All fees for receiving PMEA District 6 services or participating in PMEA
District 6 activities shall be set by the District 6 Executive Board.
Bylaw II
Government
Authority
of management, policies, and actions of PMEA District 6 is vested in the
Executive Board. As presiding officer of the Executive Board, the President is
responsible for the leadership of PMEA. Individual members may make
recommendations to the Executive Board regarding management, policies and
actions.
Bylaw III
Officers
Section
1. PRESIDENT The President shall plan and preside at all meetings of District 6
PMEA. The President shall have the
power to appoint committees, ex officio Executive Board members and ex officio
members not provided for in the
bylaws. Such committees and ex
officio officers shall be responsible to the Executive Board.
The President shall have authority to call special meetings and shall be
ex officio member of all committees.
FESTIVAL
DUTIES The President shall be assistant chair at pre-auditions and audition
chair at the district festivals. During
the second year of the Presidents term, he/she shall serve as the Region III
Chair. The President is a voting
member of the PMEA State Executive Board and shall represent District 6 at their
meetings. If unable to attend a
state meeting, a proxy shall be appointed by the President.
Section
2. Ist VICE PRESIDENT. The Vice
President shall preside at meetings in the absence of the President, and shall
assume the office in case of the disability or resignation of the President.
They serve as the Pre-auditions Chair and District Auditions Assistant
Chair.
Section
3. 2nd Vice President.
The immediate Past President shall become the 2nd Vice President.
They shall serve as the Chair of the Nominating Committee, the Election
Committee, count the ballots, and will be responsible for the preparation of
festival budgets and assist the festival hosts.
Section
4. CURRICULUM/INSTRUCTION CHAIR.
The Curriculum/Instruction Chair shall coordinate all related activities
in the district as outlined in Section V of the PMEA job description.
They shall be responsible, in cooperation with the district Executive
Committee, for naming the recipient of the Citation of Excellence Award and the
District 6 Scholarship Award. In
addition, the C/I Chair is a voting member of the PMEA State Executive Board,
and shall attend all their meetings. If
unable to attend a meeting, a proxy shall be named by the C/I Chair with the
consent of the President.
Section
5. EXECUTIVE SECRETARY and TREASURER. The
Executive Secretary and Treasurer shall keep the minutes and record of the
district, sign all checks and be required to submit an annual report for audit
by committee. In addition,
the Executive Secretary will be responsible for organizing and distributing all
pertinent materials for pre-auditions, auditions, and district festivals.
Section
6. COUNTY REPRESENTATIVES. County Representatives shall be voting members of the
District 6 Executive Board and attend every meeting.
They shall serve as a liaison between the district office and county
membership. They shall be
responsible for presenting to the Executive Board an annually updated list of
music Educators in their county, and enlist new educators to become members of
PMEA. They will be elected by the
membership of district 6.
Section
7. EXECUTIVE COMMITTEE.
The Executive Committee shall consist of the elected District Officers,
County Representative, Executive Secretary-Treasurer, and the C/I Chairperson.
It shall meet at the request of the President and shall have the
authority to transact any business which may occur at such times as the district
general membership or Executive Board cannot meet as a whole.
BYLAW IV
TERMS OF OFFICE
Section
1. PRESIDENT.
The President shall serve a six year term of office: two years as 1st
Vice President, two years as President, and two years as 2nd Vice President.
The President must complete the entire six year term before pursuing
another elective office.
Section
2. 1st VICE PRESIDENT.
The 1st Vice shall have a two year term of office succeeding to the
presidency.
Section
3. 2nd VICE PRESIDENT.
The 2nd Vice President shall serve a two year term of office following
the presidential term.
Section
4. C/I COMMITTEE. The C/I Committee shall serve a four year term of office.
The Chair, elected by the Executive Committee, will serve a two year term
of office. One half of the
committee will be elected every second year.
The elections will occur in the following manner:
Jr. High &
Higher Ed. will be elected during the same year
Elementary
& High School will be elected during the same year
These elections
will occur in a non-presidential year.
Section
5. COUNTY REPRESENTATIVE.
County representative will serve a two year term of office.
Bedford and Blair counties will be elected on even-numbered years, while
Cambria and Somerset counties will be elected on odd-numbered years.
Section
6. EXECUTIVE SECRETARY and
TREASURER. The Executive Secretary
and Treasurer shall be appointed by the Executive Committee and serve until
their resignation, or removal by a majority vote of the Executive Committee.
Section
7. ENSEMBLE REPRESENTATIVES. Band, Orchestra and Chorus shall have a
representative on the Executive Board. These members will be nominated at
District Festivals and voted on by the general membership.
Section
8. VACANCIES.
Should an office become vacant before the completion of the elected
official’s term, it shall be filled by a recommendation of the Executive
Committee with the final approval by the Executive Board.
Section
9. REMOVAL OF OFFICERS.
The Executive Board may declare vacant the office of any elected officer
of District 6 PMEA for any of the following causes:
incompetence, unprofessionalism, or refusal to accept office following
election thereto. The Executive
Board shall fill such office by appointment for the remainder of the term of the
office thereby made vacant [see Section 7].
BYLAW V
ELECTIONS
Section
1. ELECTIONS. Annual balloting
shall be conducted by mail for all officers including Curriculum/Instruction
Committee members, county representatives, as well as constitutional revision. The 2nd Vice President shall be responsible for the printing
and mailing of all ballots to members in good standing. The election date is March 1, or a special date authorized by
the Executive Committee. Ballots
shall be mailed at least ten days prior to an election.
Results will be forwarded immediately to the Executive Secretary who will
so record and inform the candidates.
Section
2. NOMINATING COMMITTEE.
The Nominating Committee shall consist of the four County Representative;
the fifth member shall be the 2nd Vice President who shall act as Chair.
Two candidates shall be nominated for each office.
All nominees shall be engaged in teaching music or a retired music
teacher. Curriculum/Instructional
nominees must be teaching on the level they will represent.
BYLAWS VI
MEETINGS
Section
1. GENERAL MEMBERSHIP MEETINGS.
General Membership meetings of the district shall be held at such times
and places as may be determined by the Executive Committee.
Section
2. DISTRICT MEETINGS. Regular meetings of the district shall be held concurrent
with the district festivals.
Section
3. EXECUTIVE MEETINGS.
The Executive Committee shall meet at the call of the President.
The Executive Board shall meet every year in September and May.
BYLAW VII
PARLIAMENTARY PRINCIPLE
Parliamentary
principles set forth in Robert's Rules of Order shall govern in all occasions
not covered by the Constitution of Bylaws.
BYLAWS VII
AMENDMENTS